VENDOR

Application Form

Booth Space

1. A booth purchase includes one 10' x 10' vendor space only.

2. Vendors are responsible for providing their own tent, tables, chairs, extension cords, lighting, and other equipment unless otherwise specified by the event organizer.

3. Electricity and water are not provided unless approved in advance by the event organizer.

4. Vendors must remain within their assigned booth space. Additional space may be purchased in 10' x 10' increments, subject to availability.

Set-Up & Tear-Down

1. Vendor setup begins at 7:00 AM on the day of the festival.

2. All vendors must be fully set up no later than 11:00 AM, and all setup vehicles must be removed from the event area by that time.

3. Vendors must park in designated vendor parking areas as directed by event staff.

4. Vendors may begin serving customers as soon as setup is complete.

5. Festival hours are 11:00 AM to 8:00 PM unless otherwise announced by the event organizer.

No Early Tear-Down

1. Vendors are expected to remain open and operational for the duration of the festival.

2. Early tear-down is not permitted without prior approval from event management.

3. For safety reasons, vehicles will not be permitted into the festival area until the event officially closes and attendees have cleared the area.

Courtesy & Safety

1. Vendors must use caution and courtesy when entering and exiting the event site.

2. Access roads, emergency lanes, walkways, and entrances/exits must remain clear at all times.

3. Vendors are responsible for maintaining a clean and safe booth area throughout the event.

4. All trash, boxes, and supplies must be removed from the vendor space at the end of the event.

Food Vendor Requirements

1. Food vendors must obtain and maintain all permits, licenses, and inspections required by the State of Florida and any applicable local authority.

2. Food vendors operating under the Florida Department of Business and Professional Regulation (DBPR) must have a current license available for inspection.

3. Mobile food vendors and temporary food establishments must comply with all applicable Florida health and sanitation regulations.

4. Vendors using cooking equipment, propane, open flames, generators, or similar equipment must comply with applicable fire-safety regulations and may be required to provide proof of inspection.

5. Food vendors must maintain general liability insurance and provide a certificate of insurance upon request.

6. Additional permitting, health, safety, and compliance documentation may be required after application approval.

Weather & Refund Policy

1. This event is rain or shine.

2. No refunds will be issued due to weather, natural disasters, acts of God, or circumstances beyond the control of the event organizer.

3. Festival management reserves the right to delay, modify, suspend, or close the event due to severe weather or other safety concerns.

4. Vendors assume all risk for weather-related damage, loss, or interruption of business.

Compliance

1. Vendors must comply with all event rules, local ordinances, state regulations, and applicable laws.

2. Failure to comply with event policies or directions from event staff may result in removal from the event without refund.

3. Noncompliance may affect eligibility for participation in future OHHF and Toast 2 Troops events.

Tents & Weather Safety

• All tents, canopies, and umbrellas must be properly weighted. Stakes may only be used if approved by the venue.

• Vendors are responsible for securing their equipment against wind and adverse weather conditions.

Operation Healing Heroes Foundation

Red, White & Brew: Toast 2 Troops Festival

Hold Harmless & Participation Agreement

Event: Red, White & Brew: Toast 2 Troops Festival

(Toast 2 Troops Festival)

Hosted by: Operation Healing Heroes Foundation (OHHF)

Participation & Assumption of Risk

I understand that participating in the Toast 2 Troops Festival involves inherent risks, including crowds, weather, equipment, temporary structures, and general festival activities. I voluntarily choose to participate and am responsible for my booth, equipment, products, staff, volunteers, and any activities I conduct.

Release of Liability

I waive and release OHHF, its directors, officers, employees, volunteers, agents, sponsors, partners, and venue hosts from any claims, injuries, damages, or losses connected to my participation, except for harm caused by OHHF’s gross negligence or intentional misconduct.

This includes personal injury, property damage, theft, or loss occurring before, during, or after the event.

Indemnification

I agree to indemnify and defend OHHF against any claims or expenses arising from:

• My products, services, equipment, or activities

• My booth setup, teardown, or operations

• Actions or omissions of myself, my staff, or volunteers

• Injury or damage to attendees, vendors, or property

• Failure to follow laws or event rules

Compliance & Safety

I will follow all event rules, safety instructions, and applicable laws. My booth and activities will be safe, stable, and properly supervised. Any products I sell or distribute will be legal and compliant.

Insurance (If Required)

I may be asked to provide general liability insurance naming:

Operation Healing Heroes Foundation as Additional Insured.

No Guarantees

I understand OHHF does not guarantee sales, attendance, weather conditions, or event outcomes. I am responsible for my own property and equipment.

Severability

If any part of this agreement is invalid, the rest remains in effect.